Maintenance Calendar · service agreements · call-outs
Every round on every roof, on one calendar.
Your service agreements set the rhythm: rooftop units quarterly, chillers monthly, the cooling tower through the season. Frigalto is built to turn each agreement into recurring maintenance rounds, building by building, keep every engineer’s day in view, and make room for the call-out that won’t wait.
Service Agreement · sample
Ashcombe Tower- Rooftop units · Quarterly
- Chillers · Monthly
- Cooling tower · Monthly, in season
- Air handling units · Every 2 months
One service agreement
A building’s agreement, set as the rounds it needs.
A commercial service agreement isn’t one visit on repeat. Each kind of plant on the building has its own rhythm, and each rhythm is a recurring series on the Maintenance Calendar — every round created up front, each with its own record.
- Open the agreementAshcombe Tower, on the service agreement with Ashcombe Property Group. Nothing scheduled yet.
- Rooftop units: quarterlyThe east roof’s four rooftop units, one round every three months, starting Wednesday, January 14.
- Chillers: monthlyThe two chillers in plant room B1, a round every month, all year.
- Cooling tower: monthly, in seasonFrom the spring start-up to the end of October — the series ends on whatever date you mark as the close of the cooling season.
- Air handling units: every two monthsFilters, belts and coils on the four AHUs, every second month.
- Your client hears when a round is bookedThe facilities team gets the booking email in your company’s name — the round, the day and the time.
Service Agreement · sampleAshcombe Tower · four seriesFirst round Jan 14
-
Rooftop units4 units · Roof — east
Not setQuarterly No end date -
Chillers2 units · Plant room B1
Not setMonthly No end date -
Cooling tower1 unit · Roof — west
Not setMonthly Ends Oct 31 -
Air handling units4 units · Level 14 riser
Not setEvery 2 Months No end date
DOD. Okafor · lead engineerEmail the client when a round is booked
From Your company
To Facilities team, Ashcombe Property Group
Subject Maintenance round booked: Ashcombe Tower
Hello Priya,
Your next maintenance round is booked. Our engineer will report to the loading dock on arrival.
- Round
- Quarterly round · rooftop units, Roof — east
- Date
- Wednesday, October 14
- Time
- 8:00 AM
- Repeats
- Quarterly
Illustration · invented client · sample data · seasons and frequencies are yours to set
Your month
Six clients, one October — and the week the heating comes on.
Every agreement lands on the same Maintenance Calendar: the tower’s quarterly round, the hospital’s weekly visits, the data center every two weeks, the supermarket stores one by one. In October the changeover week sits across it all.
OctoberHeating changeover Oct 19–23 · the week you set
- Ashcombe TowerChillers monthly · rooftop units quarterly · cooling tower in season
- Ashcombe PlazaEvery 2 weeks
- Northfield Medical CenterWeekly
- Kestrel Data CenterEvery 2 weeks
- Marlow Market · four storesMonthly, store by store
- Harbor Point HotelQuarterly
Illustration · invented clients · sample data
The call-out
2:40 on a hot afternoon. A dairy case is warming up.
Marlow Market’s Elm Street store calls: the condensing unit behind the dairy case has tripped. The call-out goes in as a one-off task, takes its place in S. Brennan’s afternoon — and the coil quote visit that can wait moves to Thursday.
New task · one-offCall-out · Marlow MarketCreate task
- Client
- Marlow Market
- Building
- Elm Street store
- Unit
- CU-03 · condensing unit, dairy case
- When
- Today · 3:30 PM
- Engineer
- S. Brennan
- Note
- Unit tripped — case warming
S. Brennan · Tuesday, September 15The afternoon
- Ashcombe PlazaAHU filters · every 2 weeks
- Marlow Market · Elm StreetCall-out · CU-03 trippedCall-out
- Harbor Point HotelOne-off · condenser coil, for a quoteMoved to Thursday
Marlow Market’s store manager gets the booking email
Illustration · invented client · sample data
- A call-out is a one-off task: client, building, unit, time and engineer.
- Drag a one-off visit to another day; the recurring rounds keep their rhythm.
- Times in quarter hours, from 7 AM to 6 PM.
Seasonal changeovers
Start-up in spring. Changeover in the fall. Both on the calendar.
The two busiest stretches of the year are series too: you set what each changeover covers and the dates it runs, building by building, and the rounds appear where they belong.
Cooling-season start-up
The weeks before the first hot day: towers back in service, chillers started, rooftop units checked in cooling.
Cooling tower start-upWater treatment checkChiller start-upRooftop units in cooling
Heating changeover
Before the first cold morning: heating sections checked, heat pumps switched over, towers drained down where the winters freeze.
Gas heat sectionsHeat pump changeoverBoiler-fed coilsTower drain-down
The seasons are yours: a client in the southern hemisphere runs them the other way round, and the dates on the calendar are the ones you set.
Recurring rounds
Set the rhythm once. Every round is its own record.
The scheduling underneath a service agreement — the same engine for every building you look after.
- 01
A rhythm for each kind of plant
Weekly in a hospital, every two weeks in a data center, quarterly on a rooftop — each series its own frequency.
DailyWeeklyEvery 2 WeeksMonthlyEvery 2 MonthsQuarterlyEvery 6 Months
- 02
End by count or by date
End a series once a chosen number of rounds is done, or on the date a season or an agreement closes.
After 4 roundsOn Oct 31
- 03
Every round, its own record
Every round exists from the start, carrying the series’ work and price, and is then started, completed and invoiced separately.
Jan 14 · rooftop unitsCompleted
Apr 14 · rooftop unitsBooked
- 04
One agreement, approved once
Send the service agreement as a Service Proposal; once your client approves it, the whole series is booked.
From proposal to paid - 05
Cancel one, or stop the rest
Cancel a single round with a reason — your client is emailed — or stop the rounds still to come. Completed, invoiced or paid rounds don’t change.
Cancel this roundStop future rounds
- 06
Engineers and views
One engineer or a team on each round; filter by engineer, client, status or dates.
MonthWeekToday
Your client, kept informed
Four emails your client gets — in your company’s name.
At every stage of a round the facilities team gets an email from you, and nobody in the office has to write it.
- BookedThe round, the building, the day and the time.
- StartedYour engineer has arrived on site and started the round.
- CompletedThe round is complete, and the invoice follows.
- CanceledA round called off, with the reason you gave.
Keep going
What happens inside each round.
- Unit by unit, on the roofOpen a round and follow it: the protocol for each unit, the findings, the refrigerant logged circuit by circuit.Follow a round
- From agreement to paidThe Service Proposal your client approves, the deposit if you want one, the invoice and the Work Record.See the journey
- Built for your firmOwners, contracts managers and the engineers on the roof — what Frigalto is built to do for each.Who it’s for
Questions
About the Maintenance Calendar
Can I give each kind of plant in a building its own frequency?
Yes. Each frequency is its own recurring series — rooftop units quarterly, chillers monthly, the cooling tower in season — all on the same building and the same service agreement.
Can a series stop at the end of the cooling season?
Yes. A series ends after a number of rounds or on a date you choose, so a cooling tower series can finish on the day you pick as the season’s close.
What happens when my client cancels a round?
Cancel that round with a reason and your client gets the cancellation email; the rest of the series stays booked. To end a series early, stop the rounds still to come — completed, invoiced or paid rounds don’t change.
Does Frigalto plan routes between buildings?
No. The calendar shows each engineer’s day in time order; it doesn’t optimize routes or reorder visits for you.
What do my client’s emails say?
Booked, started, completed and canceled — each in your company’s name. The completed email says the round is complete and the invoice follows; findings and records go in the reports you choose to send.
Is the Maintenance Calendar available today?
Frigalto is launching soon. What you see on this page is how it is built to work at launch; every scene is illustrative, built on invented clients and sample data.
Founding access
Put every service agreement on one calendar.
Founding access is open to commercial HVAC and refrigeration maintenance firms that want their rounds, changeovers and call-outs on one Maintenance Calendar from the first day.
Launching with a 14-day free trial. No card needed.